Deactivating a Student Profile

When entering a profile for a student, you need to give an anticipated graduation date. To keep the profiles of students relatively current, the Profiles Application automatically changes the status of students one year after the graduation date.

For example, students with a graduation date of 2011 remain visible until January 2013. Students with a graduation date of 2012 remain visible until January 2014 and so on. Once the date has passes, the student status will be moved from Student to Pending. The system will send an email about this change to the website contact.

The program can update the profile to reflect alum status, if appropriate. 

Find the profile:

  1. Click on Profiles in the left navigation bar.
  2. In the Search Profiles box, type in the last name and click on Go.
  3. Review Search Results to find the profile.
  4. Click on the name of the person whose profile you want to edit.
  5. In the Profile window, in the Publishing Controls box on the upper right, click on Edit.
  6. The Edit Profile window opens.

Update the profile and change the status:

  1. In the Edit Profile window, update the fields as appropriate.
  2. Click on the bar Associated Programs.
  3. In the drop down menu, change status from Pending to Alumnus.